The following charges include an administration fee, retrieval fee, and postage expense. Pages 1 25 : $20 Flat Fee Orthotics and Complete medical records must be retained 2 years after the age of majority (i.e., until Florida 5 years from the last 2022 Family-medical.net. 19 Del.C. WC - page 369, The first copy of records isFREEto the patient (per dates of service requested). Pages 1 10 :$48.10 flat fee We will do our best to update this list as we receive new, verified statute information. A basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; $1.76 for the 11th through the 60th page of provided copies. Title 2: Section 17, Pages 1 - 25: $0.75 per page Pages 101+ : $0.66 per page RENEWAL PARAMEDIC LICENSE APPLICATION . If the provider or medical records company collects a labor fee, the provider or medical records company may not charge for making and providing copies of the first 10 pages of a medical record. The health care provider may impose a minimum fee of up to $10.00, inclusive of copying costs. For the annual period of October 31, 2021, through October 31, 2022, the Consumer Price Index was 7.7%. Certification Fee : $25.00, Section 11-1-52, Mississippi Code of 1972, Workers Comp: Minimum charge: $10.00, Paper Records: $0.46 per-page charge for each page in excess of 100 pages. X-rays: $9.50 per copy, Search Fee : $28.44 Cost. Pages 1+: $1.00 per page We also offer a wide range of time- and cost-saving document management services. For records requests made BEFORE 6/30/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 60% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format., For records requests made on or after 7/1/18: Per page fee for producing a copy of records on a digital or electronic medium shall be 50% of the per page fee otherwise provided in this section, regardless of whether the original medical records are stored in electronic format.. There is no Alaska statute regarding the cost of copying medical records. .310 Personal attendance of custodian of hospital records, when. For Electronic, digital, or other computerized format: When requested by the patient or patients representative: $2.41 per page for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, $2.35 for data resulting from an X-ray, MRI, or CAT scan recorded on paper or film, Source: OH Rev Code 3701.741 (Adjusted based on CPI in 2022), $0.50 for each page, not including any x-ray or other photograph or image or pathology slide, $5.00 for each x-ray, other photograph or image, or pathology slide, No fee may be charged for searching, retrieving, reviewing, and preparing medical records of the person, No mailing fee shall be charged for copies provided by facsimile. What are reasonable fees for medical records? Storage Fee : $23.88 (Additional fee if records are retrieved from an off-site location), Electronic Records: A covered entity may impose "reasonable", cost-based fees for copying medical records. Note: The rates listed above are subject to change depending on new rulings in each state. (2) Additional charges: a. Search Fee: $5.00 (includes the first page) Pages 31+ : $0.50 per page 146.83 (3f)(c)2, Worker's Comp This per page charge includes the cost of each CD Rom, DVD, or other storage media. The information provided here is the most up to date available as of the original date of publication. Pages 1+:$1.00 per page, Search Fee : $26.00 Social Security:No charge for any request made under the provision of the Social Security Act. Pages 1 - 5:$15.00 (per admission) Pages 1 - 50: $0.37 per page Pages 26+ : $0.25 Max Fee: $100.00 per admission, Search Fee: $20.00 (includes pages 1 - 5) Traditionally, state law governed the amount providers could charge for a medical record copy fee. 17935(e), if a health care provider uses or maintains health records in an electronic format with respect to protected health information of an individual, such individual shall have a right to obtain from the health care provider a copy of such information in an electronic format. Max Fee for Electronic: $186.18, First Request : Free Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges), Paper Records: Retrieving, copying and transmitting existing medical reports and records, to include copying of medical notes and/or records supporting a bill or invoice for charges for treatment or services: $.30 per page for pages 61 and thereafter. Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Worker's Comp: Pages 51+ : $0.25 per page The exclusive charge for copies of patient records may include sales tax and actual postage, and, except for nonpaper records that are subject to a charge not to exceed $2, may not exceed $1 per page. Records Requested For Dates of Injury Only: Senior Admissions and Records Assistant . Pages 26 350 : $0.50 per page Pursuant to 42 U.S.C. Search Fee: $25.01 CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): State of Idaho; Who's My Legislator? Providers may charge a patient no more than the actual cost of reproducing x-rays, plus no more than $10 for the time spent retrieving and copying the x-rays. 16-46-106, Search Fee: $4.00 (or $6.00 depending on the requestor) Max Fee (electronic records) : $150, Paper Records: Pages 51+: $0.25 per page Paper Records: .315 Patient may ask to prohibit or limit use of his medical records. If the patient has agreed to receive a summary or explanation of his or her protected health information, the covered entity may also charge a fee for preparation of the summary or explanation. No more than ninety-four ($.94) cents per page for all other pages. Several states update their medical record copying fees annually based on the consumer price index. Pages 1+: $1.00 per page Pages 1 50 : $0.37 per page Accordingly, effective January 1, 2023, the following fees may be charged by a health care facility or health care provider in response to a request for production of medical charts or records: Pages 61+ : $0.30 per page, Delaware Administrative Code, Title 19: 19 Del Code, Chapter 1300, Section 4, Search Fee : $1.00 (Per year per request) TCA 68-11-304, Hospital: X-rays, MRI, CAT Scan (recorded on paper or film): Search Fee + $2.35per page, Search Fee: $20.00 1999 regular legislative session. Spectrum: Partisan Bill (Democrat 2-0) Status: (Introduced) 2022-01-11 - Introduced in the Senate, Referred to Senate Health, Human Services and Senior Citizens Committee [S487 Detail] Download: New_Jersey-2022-S487-Introduced.html. Codes 99202-99215 in 2021, and other E/M services in 2023. Pages 1 20 : $1.25 per page establishes a patient's right to see and receive copies of his or her medical records, under specific conditions and/or requirements as shown below. Payment for copies of medical records that are part of a workers . Flat Fee Pages 11-50: $12.00 ($28.00 total) Statistics and Records 4-403 Max Fee: $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A. Records Requested For Dates of Injury Only: X-rays, MRI, CAT Scan (recorded on paper or film) : $2.23 per page, Search Fee: $10.00 Iowa Code Section 622.10, Worker's Comp: If the provider personally edits confidential information from the record, as required by statute, the provider can charge the usual fee for a basic office visit. WAC 246-08-0400. X-rays / Other Media: Actual cost of reproduction, PerSection 12-21-6.1 Alabama Code Reproduction, Search Fee: $15.00 Search Fee : $10.00 Notary fee, not to exceed $2.00, if requested. Note that Alaska, Idaho, and South Dakota do not have fee statutes in place. Pages 31+: $0.94/page, Search Fee: $20.00 $31.02 Pages 1 16 : $7.50 flat fee OR if pages are 17+,$0.45 per page Search Fee: $10.00 Pages 1+: $0.75 per page, Records Requested For Dates Prior To / Outside of Injury: Max Fee : $150.00 per request, Statute Title 22 Part 4 Chapter 401 Section 1711-A, Search Fee : $22.88 Type of Birth Record Amendment Request. Medical providers may charge a reasonable fee for providing medical records to each subsequent requesting party. Request to amend your health record can only be accessed via PC. Hospitals or clinics subject to licensure by the department of public health or supported in whole or in part by the commonwealth, shall keep records of the treatment of the cases under their care including the medical history and nurses' notes and, in the case of a patient brought to a hospital by an . Fee may include sales tax and actual postage. X-rays/Other Media: Actual reproduction cost, Storage Fee: A reasonable fee may be charged for records stored off site, Microfilm/Other Media: Actual reproduction cost, Rush Fee: Additional $10 for requests completed/sent within 2 days, 11+ Pages: $12.00 flat fee (+ $16.00 = $28.00 total), Second copy request (same patient and same records): $1.00/page, From hospitals: $20 flat fee + reasonable production costs, From other healthcare providers: $10 flat fee + reasonable production costs, Social Security: FREE for request to support a claim, but must be specified in the request letter. Pages 21 - 60: $1.36/page $2.55/page (1-10) Max Fee: $150.00, Microfilm and other media: . Max Fee : $111.03 (For electronic records, you must charge a flat $111.79 fee, if the total cost of record copies exceeds the per page fee listed above. Our statistical average turnaround time is 16 days. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the extent of the completeness of records on file. 4612.2 Standard of Conduct, Search Fee: $1.00 (Per year per request) Social Security :Attorneys providing that the patient is applying for social security benefits and indigent may receive records free of charge. Attorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Pages 1 5 :$15.00 (per admission) Search Fee : $10.00 If the requested records are provided on a digital or other electronic medium and the requesting party requests delivery in a digital or electronic medium, including electronic mail: a retrieval or processing fee, which may not exceed $94.42; and. OAR 847-012-0000, Search Fee: If the requested records are stored on microfilm: a retrieval or processing fee, which must include the fee for providing the first 10 pages of the copies and which may not exceed $79.39; the actual cost of mailing, shipping, or otherwise delivering the provided copies. Our Fair Pricing model presents a $40 fixed flat fee for handling all aspects of a typical record request. Pages 21 50 : $0.63 per page Social SecurityAttorneys representing patients who are applying for social security benefits and indigent may receive records for FREE. Pages 6 - 50: $0.85 per page Pages 101+ $0.33 per page, Microfilm and other media :$22.19 + $1.62 per page Source: Louisiana Revised Statutes 40:1165.1 (2018), The charge for copies of records may not exceed $5.00 for the first page, Up to a maximum of $250.00 for the entire medical record. Microfilm: $25.20 plus $2.70/page, $27.14 Flat Fee, A reasonable fee may include an administrative fee that may not exceed $15.00 for searching and handling recorded health care information. Pages 1+:$1.00 per page, Search Fee: $28.00 The provider or medical records company may collect a charge not to exceed $20.00 for certifying a patient's medical record. MAX FEE : $150.00 per request, Paper Records: Confidentiality of animal medical records. Source MA Gen L Ch 111 70 (adjusted based on CPI in 2021). Pages 1 - 100: $1.00 per page Microfilm: $1.50 per page, Initial fee of $26.74 per request for a copy of the record. Health care providers may charge a preparation fee of $22.88, if the records are sent to a provider or a . [PL 2013, c. 158, 3 (AMD).] Cost of each photocopy, excluding x-rays, shall not exceed $0.50 per page for the first 25 pages $0.25 for each additional page over 25 pages. Microfilm : $2.00 per page, Search Fee : $25.88 Pages 6 50 : $0.85 per page Provider may charge a patient the amount necessary to cover the cost of materials for furnishing a copy of an x-ray. A reasonable fee may be charged reflecting the actual cost to produce records. Pages 41+: $0.57 per page Statute 144.292, Worker's Comp: Pages 101+ : $0.25 per page Rush Fee : Additional $10 if request is completed / sent within two days, Workers Comp: $0.50. Search Fee : $15.00 Call the schools you previously attended to see if they still have this information. Radiograph copies, either by film, CD, or digital, shall be reimbursed at $9.50 per image, not to exceed a maximum of $30.00. Search Fee : $25.00 $15 per printed image or $30 per CD or DVD, plus administrative fee of $10 for the reproduction of x-rays or any other material that cannot be routinely copied or duplicated on a commercial photocopy machine, A fee for certification of a copy of a medical record of no more than $10 per certification; and costs for delivering records in any medium, plus sales tax if applicable. If the treatment records exist in both digital form and paper form, the maximum limit of $100.00 shall apply only to the portion of records stored in digital form. Texas Texas Health and Safety Code 241.154 (Hospitals) Paper: A basic retrieval or processing fee not to exceed $45.79 for first 10 pages of records; then, $1.54 per page for pages 11-60 $0.76 per page for pages 61-400 $0.41 per page for any remaining pages Plus actual cost of mailing or shipping Microform: Cal. $0.63/page Pages 21 100 : $ 0.83 per page Pages 1+ (paper records): $0.40 per page The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $49.26; and Postage, to include packaging and delivery cost. The fee may not exceed the sum of: (1) a basic retrieval or processing fee, which must include the fee for providing the first 10 pages of copies and which may not exceed $52.12; and (A) a charge for each page of: (i) $1.76 for the 11th through the 60th page of provided copies; (ii) $0.86 for the 61st through the 400th page . The individual also has a choice to direct the health care provider to transmit electronically a copy of the health record directly to an entity or person designated by the individual, provided that any such choice is clear, conspicuous, and specific. Pages 1 5 : $18.00 flat fee Pages 1+: $1.64/page Pages 61+ : $0.39 per page Actual cost of any required postage may also be charged. If requested, the health care provider shall provide the requestor, at no extra charge, a certification page setting forth the completeness of the X-rays and other imaging media on file. Note: Attorneys representing patients who are applying for social security benefits may receive records for FREE. A fee of $5 or no more than $0.50 per page, whichever is greater. ACA Sect. $90 plus $0.10 per page for 201+ pages, Workers Comp: Pages 2+: $0.45per page If the medical record is in some form or medium other than paper, the actual cost of preparing a duplicate, Any postage or shipping costs incurred by the health care provider, health facility, or medical records company in providing the copies, Any actual costs incurred by the health care provider, health facility, or medical records company in retrieving medical records that are 7 years old or older and not maintained or accessible on-site, Source: MI Comp Law 333.26269 (adjusted based on CPI in 2022). Source: 45 C.F.R. A licensed physician may charge a reasonable fee for duplicating records and the fee may be required prior to providing the records in non-emergency situations. $2.50. Pages 1 20 : $1.55 per page Pages 51+: $0.50per page, Search Fee: Pages 1 25 : $1.07 per page Production of records to support any claim under Social Security or any Federal or State financial needs-based program - $34.40 flat fee, Supplying records requested by a District Attorney - $27.14 flat fee, 42 Pa.C.S. Max Fee for electronic records: $120.32, Search Fee: $15.00 Pages 50+ : $0.35 per page, Division ofWorkers Compensation Fee Schedule, First copy of records isFREEto the patient. "Board rules define a reasonable fee for providing paper copies of medical records as no more than $25 for the first twenty pages and $.50 per page for every copy thereafter. Pages 51+ : $0.18 per page Reasonable fees. Pages 1+: $0.10 per page In addition to the fees above, practices may charge the following: When the records are mailed, practices may charge the actual cost of postage or shipping. Pages 1+ (paper records) : $0.40 per page Pages 26+: $0.75 per page, Electronic Records: Must be specified in the request letter. The provider or the medical records company may collect an additional $10.00 if the request is for copies to be provided within 2 working days. Search Fee: $5.00 Max Fee : $100.00 per admission, Attorneys that DO NOT represent the patient: Patient Access to Medical Records. Search Fee: $5.00 Physicians can also charge an authorized third party for the actual cost of postage. X-rays and other media: Reasonable fees may be charged, Charges are based on which is greater: Allowable fees are governed by state and federal laws and are subject to change. State-by-State Guide of Medical Record Copying Fees. RCW 70.02.010 (37) defines the "reasonable fee" that may be charged for duplicating or searching the record. Max Fee : $150.00, Paper Records: We email you the invoice, and you also can review it in your user account by logging in to the portal. Electronic Records: Source: 735 ILCS 5/8-2001(d) (Adjusted based on CPI in 2022). Page 1 : $5.00 Search/Storage Fee : $15.00 (only charged if records are retrieved from an off-site location) The Department of Health and Human Services has stated that the labor costs may not include costs associated with searching for and retrieving the requested information. Log in to myUCLAhealth portal and fill out the online form. STATE OF CALIFORNIA . Max Fee : $250.00 per request, Electronic Records Charges for copies of medical records in a workers' compensation case shall not exceed $0.50 per page, Actual cost of postage if the records are to be mailed, If a party requests certified copies of medical records, the fee charged by the medical provider for a certification of records shall not exceed a maximum of $10.00, Paper or digital copies shall be provided upon payment of a reasonable copying charge, not to exceed $1.00 per page for the first 25 pages, Handling charge not to exceed $25.00 for hospitals, nursing homes, and other health care providers. Pages 1 - 40: $0.27/page For electronic records, retrieved from a scanning, digital imaging, electronic information or other digital format in an electronic document, a charge of 50% of the per page charge for paper copies listed above. How fast is invoicing? Fees for records outside of the abstract are outlined below. $23.04 Flat Fee Only, Paper Records: For the period, effective October 1, 2022, we have determined that the rate using these indices has increased by 3.1922%, which would result in a maximum state-based rate for copying fees as follows: $27.87 base charge for clerical and other administrative expenses related to complying with the request for making a copy of the record; $0.94 per . CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org, Hospitals (Attorneys representing patients, Insurance, Subpoenas): Search Fee: $30.00 flat fee (first 150 pages) Any increase in the fees deposited in the Emergency Medical Services Personnel Fund shall be effective upon a determination by the authority that additional moneys are required to fund expenditures of the personnel licensure program, *PLEASE NOTE:Fees are subject to change based on new laws passed in each state throughout a calendar year. Pages 1 30 : $0.65 per page The cost limits above do not apply to x-rays. Colorado Limit on Fees Mandated by State Law Yes Search Fee/ Labor Charge/ Processing $18.53 flat fee (First ten pages or fewer) Copy Fees for First Pages Included in Search Fee Copy Fees for Additional Pages Pages 11-50: $0.50 per page 866.587.6274, Delaware Administrative Code, Title 24: Chapter 1700, Section 29, Title XXX Occupations and Professions Chapter 332-I Medical Records, Title 35, Chapter 2, Article 6, Section 35-2-611(b). Pages 51+: $0.18 per page 2022 Copy Fees Pages 1 20 : $1.25 per page Pages 1 100 : $0.50 per page Areasonable fee may be charged. $0.76/page (11-50) Flat Fee (Electronic):$26.00 States adopt new rules related to medical record copying fees periodically. $0.61 per page for all pages following the first 30 pages, Max fee for electronic records: $186.18 (regardless of number of admissions), Max fee for paper records: $248.23 (per admission to the health care facility), Plus actual postage and applicable sales tax, X-rays: The cost of materials and supplies used to duplicate the X-ray and the labor and overhead costs associated with the duplication. Code r. 876-8.9 (85,86) (2016). Pages 26 350 : $0.50 per page The facility or healthcare practitioner may, however, charge for the reasonable cost of all duplication of record material or information that cannot routinely be copied or duplicated on a standard commercial photocopy machine such as X-ray films or pictures. A fee for copying not to exceed .76 cents for each page of the medical record, and; The actual cost of postage and handling. All Rights Reserved. For St. Paul-Ramsey County Department of Public Health (555 Cedar Street, St. Paul) call (651) 266-1323. $27.14 For example, if you want to print pages 80 and 81 in the 2015 Schedule of Medical Fees, you would tell the printer to print pages 84-85. State law, K.S.A. The following apply to requests from anyone other than the patient or a person authorized by the patient: Wis. Stat. Patient or Legally Authorized Representative: No more than $1 per page and shall not exceed $50 per individual admission record for medical records in paper, electronic format, microfilm or microfiche. For Hennepin County call Hennepin County Immunization Services at (612) 348-2741 and press 2. Note: A patient is entitled to inspect and copy any records developed or maintained by a health care provider or other person pertaining to the health care rendered to the patient. Minimum charge: $10.00, Paper Records: Pages 101+ $0.35per page Pages 50+ : $0.36 per page Pages 61+ : $0.50 per page Charges A. to annually determine the maximum allowable fees for copies of patient records. Printing Note: When printing a specific page or pages from any of these documents, your printer will use the page number shown in the box at the bottom of the Acrobat Reader window, not the page number shown on the actual document. The provider can charge a $28.00 clerical fee for searching and handling records. Pages 1+ : $0.76 per page. In accordance with RCW 70.02.010 the fees a provider may charge cannot exceed the fees listed below: (1) Copying charge per page: (a) No more than one dollar and twenty-four cents per page for the first thirty pages; $0.50 per page for pages 61 and above. Pages 10 - 50: $0.75 per page Pages 1 50 : $1.25 Nashville, TN 37209 (a) A provider or medical records company that receives a request for a copy of a patient's medical record shall charge not more than the following: (1) One dollar ($1) per page for the first ten (10) pages.